Region:

Kwa-Zulu Natal

Division:

Finance Division

Office Location:

Westway Office Park

Reporting to:

Gary Borchardt

Position:

Procurement Administrator

Required Start Date:

ASAP

Permanent / Contract:

Permanent

Position Summary and Primary Objectives

·         Responsible for procurement of all hardware and software for re-sale against the relative SLAs (Service Level Agreements) and management of procurement policies and procedures.

Main Duties / Key Accountabilities

·         Assist in supplier evaluation and selection, and conduct negotiations;

·         Review procurement requests, review orders for conformance to company policy and to applicable contracts;

·         Prompt placement of orders for materials, supplies, equipment and other related items;

·         Communicate and report on status of pending purchases to ensure managements awareness of any possible delays that might affect planning;

·         Responsible for selecting and maintaining sources of supply using progressive purchasing techniques and methods;

·         Prepare monthly status report on major purchases and activities;

·         Maintain cost reduction programs on all purchasing activity;

·         Compile and analyse trends in prices and supply of materials and services;

·         Insure that materials  &/or services are purchased at required quality, best price, within required lead times and consistent with client considerations;

·         Supervise the follow-up of supplier deliveries;

·         Maintain consistent and accurate purchase, price and stock records;

·         Interact with clients to ensure SLA standards are met;

·         In cases of SLA failure, breach reports need to be completed and submitted to the relative account SDM (Service Delivery Manager); and

·         Interface with Dimension Data accounts payable, LoB (Line of Business)

      finance and customer finance departments to develop and implement a

      streamlined invoicing process, payments process and invoice verification

      process.

·         Once processed on supplier – add to the back order and update all relevant details – LOB, account manager, sell price; margin etc. Close opportunities in sales force if deal is over R5000.00

·         Manage the Material Master – correct profit centers, vendors etc

 Reporting:

·         Vendor analysis;

·         profit centre analysis

·         daily orders report – sheet 2 on back orders

Requirements: Education, Training and Experience

·         Minimum Senior Certificate

·         Must be proficient with MS Office and SAP

·         Preferably at least two years experience in technology hardware and software

      licenses buying;

·         Knowledgeable with different hardware and software products;

·         Must have excellent people skills and negotiation ability

Personal Attributes and Skills Required

·         Attention to detail

·         Accuracy

·         Assertiveness

·         Good communication, written and verbal

·         Influence and persuasion

·         Conflict management

·         Problem solving

·         Initiative

·         Self-starter

·         Bias for action

·         Logical

·         Systematic

·         Self confident

·         Enthusiastic

·         Persistent.