Region:

Gauteng

Division:

National

Office Location:

Campus

Reporting to:

Graham Nicholls

Position:

Contract Specialist

Required Start Date:

ASAP

Permanent / Contract:

Permanent

Position Summary and Primary Objectives

As a member of the legal & risk management Africa team, the preparation of customer-facing contracts (in particular Teamsource contracts), negotiation of contracts, associated administration, mitigating contractual risk, escalating risk issues to the general manager.

Main Duties / Key Accountabilities

• CONTRACTS
• Preparation of contract documentation in line with national models and processes.
• Negotiation/discussion with various levels of senior/middle management and their legal representatives, both internally and externally.
• Discussion with various role players to ensure the services offered are in line with those contracted.
• Ensure both legal and operational risk is recognised and appropriately dealt with, escalating to the general manager where necessary.
• Maintenance of associated registers and documentation.
• Submission to customers via account managers or direct by courier.
• Communicate where necessary directly with customer to ensure signature. Escalate where unable to obtain.
• Ensure all signed contracts are scanned onto the contracts community site and arranging of secure filing.
• Liaise with contract administration teams in all regions.

• OFFICE MANAGEMENT
• Efficient and effective administrative support to the team.
• Maintain an accurate and updated filing/document management system.
• Such other administrative duties as may arise.

Requirements: Education, Training and Experience

•  A law orientated degree such as B.Comm (Law), preferably an LLB (or working towards one and near completion) would be an advantage.
• At least five years’ working experience, preferably with experience in contracts or at least strong commercial experience.
• Excellent working knowledge of MS Office Suite (Word. PowerPoint and Excel.  Access would be an advantage).
• Proven typing ability.

Personal Attributes and Skills Required

• Professional and well presented.
• Confidentiality: tact and discretion.
• Good interpersonal skills and particularly able to deal with senior management and attorneys, both internally and externally.
• Excellent communication skills, written and verbal.
• Understand the need for process and systems and comply with them.
• Enthusiastic, creative and proactive.
• Organised, logical, detail orientated and accurate.
• Investigative nature.  Problem solving an advantage.
• Assertive.
• Ability to work in high-pressure environment.